EXPORTING FIXED ASSET INFORMATION FROM FA² TO FAI²


Keeping track of fixed assets can seem like a lot of work. Your FAI² software has many different options to assist you with keeping your information current. One way to keep up to date is to export information from FA². Please review the following information on how this process works. More detailed information is available in Chapter 5 in the Accounts Payable section of your FA² manual.

In order to be able to create the export file for FAI², you must first check the Update Fixed Assets box in System Configuration.

There are two ways to save items from FA² for export to FAI². You may take advantage of either method depending on the situation.

If you regularly use PO Create & Print to issue purchase orders, an easy option is to enter the general ledger accounts from which you normally pay for equipment purchases in the FAI² Accounts screen. You enter the accounts in the FAI² Accounts screen found in System Configuration under AP Options. The item name, quantity, cost, vendor, PO, invoice and check information will be saved in a file. Another method is to enter the item information while entering payables. In Payable Entry & Change, you will have access to the Item Information tab. The item information from purchase orders will be displayed on this tab. If desired, you may add more information about the item. Some of the fields are: model number, serial number, and location information. If you do not use purchase orders, you will need to add at least quantity, item name, and cost in order to have data to export.

How often to export information from FA² is an individual decision. You have the option to generate an export file at any time. Once the file is generated and imported into FAI², you will have the opportunity to again review, change, or even delete items before finally adding them to your fixed assets. The import of items from FA² is explained in Chapter 6 of your FAI² manual.