There is a better way. Dozens if not hundreds of eager applicants are seeking a position in your school district. The Human Resource team is scrambling to sort, copy and distribute mountains of applications, transcripts and reference letters to make sure that the right applicants are seen by the right people. The phone rings and a principal at the high school 45 miles away needs a transcript and reference letters for an applicant she is interviewing that afternoon. Another phone rings and the Food Service Director needs to hire five additional cafeteria workers and wants copies of all of the applications you have on file. You have emails with requests for the status of at least a dozen applicants. The Athletic Director is in the office and has just hired a new assistant and he needs the employee’s home phone number. Welcome to Hiring Season in a typical school district HR office.

Wouldn’t it be great if all this information could be readibly available for anyone in the district to view online, at any time? DataTeam’s Applicant Tracking is designed to streamline the application review process that is unique to school districts. The standard process usually involves making several copies of the many documents submitted by an applicant, and then distributing them to principals and department heads throughout the district in a short amount of time. Not only is this time consuming, there is no easy way to coordinate the distribution of any additional information obtained during the interview process.

With DataTeam’s new Applicant Tracking solution, principals and department heads can log on to a secure web-based database from anywhere, at any time and access the information they need. They may view a prospects’ completed application along with digital versions of transcripts, letters of reference, and any additional documentation. Finally, a truly digital solution is available for the hiring process. Additionally, a special “Internal Use Only” section allows notes to be entered to allow other users to view the most current information available for an individual applicant, so you no longer have to worry about wires being crossed when one principal has offered a position to an applicant and another is picking up the phone to schedule an interview with the same person.

Since Applicant Tracking was designed to meet the specific needs of a school district, specialized filters are available so that the user can sort applicants by position, location, degree or any other field in the application that is required. Now you have eliminated all of those phone calls and the time spent sorting and distributing information for specific job openings.

Applicant Tracking doesn’t stop there though, once an applicant has accepted a position, the solution offers a convenient text download of the individuals’ personal data that can then be uploaded to DataTeams’ HR application, thus eliminating the need for data entry. What once was a hectic and time-consuming process is now completely automated from the initial application submission, to sorting and distribution, to entry into the Human Resource database.

If you don’t like the feeling that you are in the crosshairs during the next hiring season, call or email DataTeam’s sales team to schedule an online demonstration of Applicant Tracking at 877-843-8150 or email us at sales@datateam.com